Configure Rules for an eForm

To configure rules for an eForm, do the procedure in this topic.

Rule Builder Screen



Video: eForms with SharePoint - Part 3

Examples

Good to Know

How to Start

  1. On the Application Explorer screen, do one of these:
  2. On the eForm Builder screen, click Rules Rules icon > Rule Builder Rule Builder icon.

Procedure

  1. On the Rule Builder screen, in the Form Event field, select when the rules run.
  2. Do one of these:
    • If the rules run when the form loads or before the form data is submitted, do this procedure:
      1. Select when the rule applies in the form.
        Field Name Definition

        When

        Function:
        Specifies when to apply the rule in your eForm.
        Accepted Values:
        • All - The rule is applied when all the conditions are met.
        • Any - The rule is applied when any one of the conditions are met.
        • None - The rule is applied when all of the conditions are not met.
        Default Value:
        All
      2. Drag a form control from the Fields field to the rule screen.
      3. In the Comparer field, select the operator to compare the values in your rule.
        Field Name Definition

        Comparer

        Function:
        Specifies the operator to used to compare the two input values.
        Accepted Values:
        • is present
        • is blank
        • is equal to
        • is equal to (Ignore Case)
        • is not equal to
        • is not equal to (Ignore Case)
        • is greater than
        • is greater than or equal to
        • is less than
        • is lesser than or equal to
        • contains
        • contains (Ignore Case)
        • not contains
        • not contains (Ignore Case)
        • matches regex
        • files exist
        • files does not exist
        • does not contain data

        The operators available are different for different form controls.

        Default Value:
        is present
      4. In the Rule Value field, enter the value to compare, or drag a process data variable from the Process Data screen.
      5. (Optional) Click Add Condition Add Condition icon to add more than one condition.
      6. Drag an action from the Actions list to the Then field.
      7. Select a form control where you want to apply the specified action, or run a JavaScript method.
      8. Complete these fields as necessary.
        Field Name Definition

        Javascript Method

        Function:
        Specifies the JavaScript method to execute if the rule condition is met.
        To Open this Field:
        Drag and drop the Execute Method action.
        Accepted Values:
        Default Value:
        None
        Accepts Process Data Variables:
        No

        Parameter

        Function:
        Specifies the parameter of the selected JavaScript method.
        To Open this Field:
        1. In the Then field, drag the Execute Method action.
        2. In the Fields list, select a JavaScript method.
        Accepted Values:
        A valid parameter for the JavaScript function.
        Default Value:
        The parameter of the JavaScript function which is selected.
        Example:
        destTextbox, triggerControl, trigger

        Field Path

        Function:
        Specifies the path of the form control nested in a repeatable subform in your eForm to do the action when the rule condition is met.
        To Open this Field:
        1. In the Then field, drag one of these actions:
          • Hide Control
          • Show Control
          • Set Minimum Date
          • Set Maximum Date
          • Set Field Value
          • Enable Control
          • Disable Control
          • Set as Mandatory
          • Set as Not Mandatory
        2. In the Fields list, select a Subform form control on your eform.
        Accepted Values:
        A valid path to a form control in a repeatable subform.
        A path ends with one of these:
        • :[this] - Does the action on a particular form control.
        • :[*] - Does the action on all form controls in a repeatable subform.
        • :[Number separated by ;] - Does the action on the specified form controls within a repeatable subform.
        Default Value:
        The field path of the subform selected.
        Example:
        • sbfrm_saveComments/cmnt_SaveComments:[this]
        • sbfrm_saveComments/cmnt_SaveComments:[*]
        • sbfrm_saveComments/cmnt_SaveComments:[1;3]
    • If the rules run when the form user submits the form, do this procedure:
      1. Select when the rule applies in the form.
        Field Name Definition

        When

        Function:
        Specifies when to apply the rule in your eForm.
        Accepted Values:
        • All - The rule is applied when all the conditions are met.
        • Any - The rule is applied when any one of the conditions are met.
        • None - The rule is applied when all of the conditions are not met.
        Default Value:
        All
      2. Drag a form control from the Fields field to the rule screen.
      3. In the Comparer field, select the operator to compare the values in your rule.
        Field Name Definition

        Comparer

        Function:
        Specifies the operator to used to compare the two input values.
        Accepted Values:
        • is present
        • is blank
        • is equal to
        • is equal to (Ignore Case)
        • is not equal to
        • is not equal to (Ignore Case)
        • is greater than
        • is greater than or equal to
        • is less than
        • is lesser than or equal to
        • contains
        • contains (Ignore Case)
        • not contains
        • not contains (Ignore Case)
        • matches regex
        • files exist
        • files does not exist
        • does not contain data

        The operators available are different for different form controls.

        Default Value:
        is present
      4. In the Rule Value field, enter the value to compare, or drag a process data variable from the Process Data screen.
      5. (Optional) Click Add Condition Add Condition icon to add more than one condition.
      6. Complete this field as necessary.
        Field Name Definition

        Conditions Failure Message

        Function:
        Specifies the message to show if the rule condition is not met during validation.
        To Open this Field:
        In Form Event field, select Validation On Submit.
        Accepted Values:
        One line of text that can have spaces.
        Default Value:
        None
        Accepts Process Data Variables:
        Yes
    • If the rules run after the user submits the form, do this procedure:
      1. Select when the rule applies in the form.
        Field Name Definition

        When

        Function:
        Specifies when to apply the rule in your eForm.
        Accepted Values:
        • All - The rule is applied when all the conditions are met.
        • Any - The rule is applied when any one of the conditions are met.
        • None - The rule is applied when all of the conditions are not met.
        Default Value:
        All
      2. Drag a form control from the Fields field to the rule screen.
      3. In the Comparer field, select the operator to compare the values in your rule.
        Field Name Definition

        Comparer

        Function:
        Specifies the operator to used to compare the two input values.
        Accepted Values:
        • is present
        • is blank
        • is equal to
        • is equal to (Ignore Case)
        • is not equal to
        • is not equal to (Ignore Case)
        • is greater than
        • is greater than or equal to
        • is less than
        • is lesser than or equal to
        • contains
        • contains (Ignore Case)
        • not contains
        • not contains (Ignore Case)
        • matches regex
        • files exist
        • files does not exist
        • does not contain data

        The operators available are different for different form controls.

        Default Value:
        is present
      4. In the Rule Value field, enter the value to compare, or drag a process data variable from the Process Data screen.
      5. (Optional) Click Add Condition Add Condition icon to add more than one condition.
      6. Complete this field as necessary.
        Field Name Definition

        Redirect URL

        Function:
        Specifies the URL to send the form user when the eForm is submitted.
        To Open this Field:
        In Form Event field, select After Submit.
        Accepted Values:
        Default Value:
        None
        Accepts Process Data Variables:
        Yes

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