Excel Write (SharePoint) activity

An activity that lets you create and change a Microsoft Excel file based on a Microsoft Excel template.


Excel Write activity

Configure the Excel Write activity

To configure the Excel Write activity, do the procedure in this topic.

Examples

Good to Know

How to Start

  1. Open Process Builder.

    For information about how to open this screen, refer to Process Builder.


    Open Process Builder
  2. In Process Builder, in the Activity Library, and open the SharePoint tab.

    Open SharePoint tab
  3. On the SharePoint tab, drag the Excel Write activity onto your process.

    Drag Excel Write activity

Procedure

  1. Complete the fields on the General Configuration screen.
  2. Click Design Time Repository Design Time Repository icon.
  3. On the Design Time Repository screen, click SharePoint as the data source for your design time template.
  4. Click Design Time Repository Configuration Design Time Repository Configuration icon.
  5. Complete the fields on the Design Time Template Configuration screen.
  6. Click Run Time Repository Run Time Repository icon.
  7. On the Runtime Repository screen, click SharePoint as the data source for your runtime template.
  8. Click Run Time Repository Configuration Run Time Repository Configuration icon.
  9. Complete the fields on the Runtime Template Configuration screen.
  10. Click Save To Repository Save To Repository icon.
  11. On the Save To Repository Configuration screen, click SharePoint as the target data source to save your file.
  12. Click Write Excel Document Configuration Write Excel Document Configuration icon.
  13. Complete the fields on the Write Excel Document Configuration screen.
  14. (Optional) Click Advanced Advanced icon > Email Notifications E-mail Notifications icon.

    For more information, refer to Email Notifications screen (Process Activities).

General Configuration

Specifies the basic settings for the Excel Write activity.

Figure: General Configuration screen

General Configuration screen

Good to Know

  • Documentation for this screen is provided for completeness. The fields are mostly self-explanatory.

Fields

Field NameDefinition

Display Name
Function:
Specifies the activity name that shows in your process.
Accepted Values:
One line of text that can have spaces.
Default Value:
None
Accepts Process Data Variables:
No
Example:
This is a common configuration field that is used in many examples. Refer to:
  • Examples - Step-by-step use case examples, information about what types of examples are provided in the AgilePoint NX Product Documentation, and other resources where you can find more examples.

Description
Function:
Specifies an optional text description for your activity.
Accepted Values:
More than one line of text.
Default Value:
None
Accepts Process Data Variables:
No

Design Time Template Configuration

Specifies the data source for your design time template in SharePoint.

Figure: Design Time Template Configuration screen

Design Time Template Configuration screen

Fields

Field NameDefinition

SharePoint
Function:
Specifies the access token that connects to your SharePoint site.
Accepted Values:
A list of access tokens configured for your environment.
Default Value:
None
Example:
Refer to:

Create Add Token icon
Opens this Screen:
Access Token for SharePoint
Function of this Screen:
Configure an access token to connect to SharePoint.
Example:
Refer to:

Site
Function:
Specifies the URL for your SharePoint site.
Accepted Values:
A valid SharePoint site URL.
Default Value:
None
Accepts Process Data Variables:
Yes
Example:

Upload Files To
Function:
Specifies whether to upload files to a SharePoint list or library.
Accepted Values:
  • List Item - Lets you upload files in a SharePoint list.
  • Document Library - Lets you upload files in a SharePoint library.
Default Value:
Document Library
Limitations:

This field is available in these releases:

List/Library
Function:
Specifies the name of the SharePoint library or list.
Accepted Values:
A valid SharePoint library name or list name.
Default Value:
None
Accepts Process Data Variables:
Yes

List Item ID
Function:
Specifies the ID of a SharePoint list item.
To Open this Field:
  1. On the Design Time Template Configuration screen, in the Upload Files To field, select List Item.
Accepted Values:
The ID of your SharePoint list item.
Default Value:
None
Accepts Process Data Variables:
Yes
Limitations:

This field is available in these releases:

File Path
Function:
Specifies the SharePoint file. The activity uses the location of the specified file when the process runs.
To Open this Field:
On the Design Time Template Configuration screen, in the Upload Files To field, select Document Library.
Accepted Values:
A valid absolute path for the file.
Default Value:
None
Accepts Process Data Variables:
No
Limitations:

Some information about third-party integrations is outside the scope of the AgilePoint NX Product Documentation. It is the responsibility of the vendors who create and maintain these technologies to provide this information. This includes specific business use cases and examples; explanations for third-party concepts; details about the data models and input and output data formats for third-party technologies; and various types of IDs, URL patterns, connection string formats, or other technical information that is specific to the third-party technologies. For more information, refer to Where Can I Find Information and Examples for Third-Party Integrations?

Runtime Template Configuration

Specifies the data source for your runtime template in SharePoint.

Figure: Runtime Template Configuration screen

Runtime Template Configuration screen

Fields

Field NameDefinition

SharePoint
Function:
Specifies the access token that connects to your SharePoint site.
Accepted Values:
A list of access tokens configured for your environment.
Default Value:
None
Example:
Refer to:

Create Add Token icon
Opens this Screen:
Access Token for SharePoint
Function of this Screen:
Configure an access token to connect to SharePoint.
Example:
Refer to:

Site
Function:
Specifies the URL for your SharePoint site.
Accepted Values:
A valid SharePoint site URL.
Default Value:
None
Accepts Process Data Variables:
Yes
Example:

Document Library
Function:
Specifies the name of the SharePoint document library.
Accepted Values:
A valid SharePoint document library name.
Default Value:
None
Accepts Process Data Variables:
Yes

File Path
Function:
Specifies the SharePoint file. The activity uses the location of the specified file when the process runs.
Accepted Values:
  • Choose File Path - Specifies an absolute path for the file.
  • Dynamic File Path - Specifies a process data variable that stores the relative path of the file.
Default Value:
Dynamic File ID
Accepts Process Data Variables:
Yes
Limitations:

Some information about third-party integrations is outside the scope of the AgilePoint NX Product Documentation. It is the responsibility of the vendors who create and maintain these technologies to provide this information. This includes specific business use cases and examples; explanations for third-party concepts; details about the data models and input and output data formats for third-party technologies; and various types of IDs, URL patterns, connection string formats, or other technical information that is specific to the third-party technologies. For more information, refer to Where Can I Find Information and Examples for Third-Party Integrations?

Save To Repository

Selects the target storage repository as SharePoint for your files.

Figure: Save To Repository screen

Save To Repository screen

Fields

Field NameDefinition

SharePoint SharePoint icon
Function:
Specifies that SharePoint is the target location for your files.

To select the location of the Excel document, complete the fields on Save To Repository Configuration.

Save To Repository Configuration

Specifies the target location for your Microsoft Excel document on SharePoint.

Figure: Save To Repository Configuration screen

Save To Repository Configuration screen

Fields

Field NameDefinition

SharePoint
Function:
Specifies the access token that connects to your SharePoint site.
Accepted Values:
A list of access tokens configured for your environment.
Default Value:
None
Example:
Refer to:

Create Add Token icon
Opens this Screen:
Access Token for SharePoint
Function of this Screen:
Configure an access token to connect to SharePoint.
Example:
Refer to:

Site
Function:
Specifies the URL for your SharePoint site.
Accepted Values:
A valid SharePoint site URL.
Default Value:
None
Accepts Process Data Variables:
Yes
Example:

Document Library
Function:
Specifies the name of the SharePoint document library.
Accepted Values:
A valid SharePoint document library name.
Default Value:
None
Accepts Process Data Variables:
Yes

Folder Path
Function:
Specifies the path of the folder.
Accepted Values:
  • Choose Folder Path - Specifies an absolute path for the folder.
  • Dynamic Folder Path - Specifies a process data variable that stores the relative path of the folder.
Default Value:
Dynamic Folder Path
Example:
  • ${HomeDirectory}\sample2.doc
  • MyFolder1/Sample3.doc

Also refer to:

Overwrite If File Exists
Function:
Specifies if the activity replaces the file if it already exist with the same name at the specified target location.
Accepted Values:
  • Selected - The activity replaces the file if it exists with the same name at the target location.
  • Deselected - The activity saves the file with a different name.
Default Value:
Selected

Write Excel Document Configuration

Configures an operation to create a Microsoft Excel file.

Figure: Write Excel Documentation Configuration screen

Write Excel Documentation Configuration screen

Fields

Field NameDefinition

SharePoint
Function:
Specifies the access token that connects to your SharePoint site.
Accepted Values:
A list of access tokens configured for your environment.
Default Value:
None
Example:
Refer to:

Create Add Token icon
Opens this Screen:
Access Token for SharePoint
Function of this Screen:
Configure an access token to connect to SharePoint.
Example:
Refer to:

Excel Services URL
Function:
Specifies the URL of SharePoint Excel Services.
Accepted Values:
Default Value:
None
Accepts Process Data Variables:
Yes
Example:
  • http://ind-01:8888/_vti_bin/ExcelService.asmx
  • $\{SharePointURL\}$\{ExcelService\}

Runtime Template
Function:
Specifies the name of Microsoft Word or Microsoft Excel template file the activity uses to create Microsoft Word or Excel file when the process runs.
Accepted Values:
  • A valid template file name.
  • A process data variable.

    You can use Process Data screen to specify a process data variable.

Default Value:
None
Accepts Process Data Variables:
Yes
Limitations:

Some information about third-party integrations is outside the scope of the AgilePoint NX Product Documentation. It is the responsibility of the vendors who create and maintain these technologies to provide this information. This includes specific business use cases and examples; explanations for third-party concepts; details about the data models and input and output data formats for third-party technologies; and various types of IDs, URL patterns, connection string formats, or other technical information that is specific to the third-party technologies. For more information, refer to Where Can I Find Information and Examples for Third-Party Integrations?

Design Time Template
Function:
Specifies the name of Microsoft Excel template file that is used when you are creating or changing a process.

After you enter the Microsoft Excel template file name in the Design time Template box, the named fields box is populated with all the named fields from Microsoft Excel sheet.

The design time template document is used only to access the named fields of Microsoft Excel sheet. This document is not used at runtime.

Accepted Values:

A valid Microsoft Excel template file name with the full path.

Note the following:

  • The runtime template file and the design time template file must have the same named fields. This indicates that both the files must have same content.

  • Also, while designing in Process Builder, the file must be accessible to the app designer from their computer using the Browse button.
Default Value:
None
Accepts Process Data Variables:
No
Example:
C:\Excel\ExcelSheet\ExcelServices.xlsx

Save To
Function:
Specifies the location and file name to save the resulting Microsoft Excel document.
Accepted Values:
Default Value:
None
Accepts Process Data Variables:
Yes
Example:
http://ind-01:8888/ExcelServicesDemo/${/my:myFields/my:SaveWrite}.xlsx

Click to Load Excel Fields
Function:
Specifies the named fields populated from Microsoft Excel sheet once you specify the design time Template file.

This field is used for the mapping purpose. You must map Microsoft Excel named fields to the process data variable to:

  • Write to an Excel document.
  • Read from an Excel document.

A named field in Microsoft Excel is the name of a cell or range that is used instead of the cell's reference name. For example, empName, a named field, is easier to use instead of its cell's reference name, C21.

Accepted Values:
A named field selected from the list.
Default Value:
None
Accepts Process Data Variables:
No

Excel Field
Function:
Specifies Microsoft Excel field to map to the process value. The mapping is performed to change the fields in Microsoft Excel document, supplied as output.
Accepted Values:
Read only - A Microsoft Excel field.

Use the Move All button to move the fields from Click to Load Excel Fields box to the Excel Field column.

You can also drag the Microsoft Excel fields from the Click to Load Excel Fields box to the Excel Field column.

Default Value:
None

Process Value
Function:
Specifies the process data variable to map to the Excel Field to change each field in Microsoft Excel document.
Accepted Values:
  • A number or a text string that can contain spaces.

    This must be in accordance with the data type of Microsoft Excel field.

  • A process data variable

Note:

  • Once Microsoft Excel field is in the Excel Field column, to map a Excel Field to a process value, select the row, and use Process Data screen.
Default Value:
None
Accepts Process Data Variables:
Yes

Move All
Function:
Moves all the fields in the Excel Field box at one time.