Delete Draft Version activity

An activity that deletes draft versions of files in SharePoint.

Configure the Delete Draft Version activity

To configure the Delete Draft Version activity, do the procedure in this topic.

Examples

(Example) Create a SharePoint Access Token

Good to Know

To send an email notification, click Advanced > Email Notifications .
For more information, refer to Email Notifications screen (Process Activities).
In most text fields, you can use process data variables as an alternative to literal data values.
You can configure whether this activity waits for other activities before it runs.
For more information, refer to How Do I Configure an Activity to Wait for Other Incoming Activities?
This section shows the configuration settings on the configuration screens for this activity. Other configuration settings apply to system activities. For more information, refer to:
Some information about third-party integrations is outside the scope of the AgilePoint NX Product Documentation. It is the responsibility of the vendors who create and maintain these technologies to provide this information. This includes specific business use cases and examples; explanations for third-party concepts; details about the data models and input and output data formats for third-party technologies; and various types of IDs, URL patterns, connection string formats, or other technical information that is specific to the third-party technologies. For more information, refer to Where Can I Find Information and Examples for Third-Party Integrations?

How to Start

Open Process Builder.
For information about how to open this screen, refer to Process Builder.
In Process Builder, in the Activity Library, and open the SharePoint tab.
On the SharePoint tab, drag the Delete Draft Version activity onto your process.

General Configuration

Specifies the basic settings for the Delete Draft Version activity.

Good to Know

Documentation for this screen is provided for completeness. The fields are mostly self-explanatory.

Fields

Field Name	Definition
Display Name	Description: Specifies the activity name that shows in your process. Allowed Values: One line of text (a string). Accepted: Letters Numbers Spaces Default Value: None Accepts Variables: No Example: This is a common configuration field that is used in many examples. Refer to: Examples - Step-by-step use case examples, information about what types of examples are provided in the AgilePoint NX Product Documentation, and other resources where you can find more examples.
Description	Description: Specifies an optional text description for your activity. Allowed Values: More than one line of text. Default Value: None Accepts Variables: No

Field Name

Definition

Display Name

Description:

Specifies the activity name that shows in your process.

Allowed Values:

One line of text (a string).

Accepted:

Letters
Numbers
Spaces

Default Value:

None

Accepts Variables:

Example:

This is a common configuration field that is used in many examples. Refer to:

Examples - Step-by-step use case examples, information about what types of examples are provided in the AgilePoint NX Product Documentation, and other resources where you can find more examples.

Description

Description:: Specifies an optional text description for your activity.
Allowed Values:: More than one line of text.
Default Value:: None
Accepts Variables:: No

Delete Draft Version Configuration

Specifies the draft versions of files to delete in SharePoint.

Fields

Field Name	Definition
SharePoint	Description: Specifies the access token that connects to your SharePoint site. Allowed Values: A list of access tokens configured for your environment. Default Value: None Example: Refer to: (Example) Create a SharePoint Access Token
Create	Opens this Screen: Access Token for SharePoint Function of this Screen: Configure an access token to connect to SharePoint. Example: Refer to: (Example) Create a SharePoint Access Token
Site URL	Description: Specifies the URL for your SharePoint site. Allowed Values: A valid SharePoint site URL. Default Value: None Accepts Variables: Yes Example: http://[machine name]:[port]/sites/[site name] Note: You must include the /sites in the Site URL for the site to be created successfully. (External) Form Based Apps – SharePoint Data Source
Library	Description: Specifies the name of the SharePoint library. Allowed Values: A valid SharePoint library name. Default Value: None Accepts Variables: Yes
Include All SubFolders	Description: Specifies whether this activity deletes the draft versions of the SharePoint files in the subfolders. Allowed Values: Deselected - Deletes the draft versions of the files in the SharePoint library. There is no effect on the file in the subfolders. Selected - Deletes the draft versions of the files in the SharePoint library, as well as in the subfolders. Default Value: Deselected
Delete All Drafts / Filter Condition	Description: Specifies whether to delete all the draft versions or specific draft versions of the SharePoint files. Allowed Values: Delete All Drafts - Deletes all the draft versions of the SharePoint files. Filter Condition - Lets you build an expression to filter the specific draft versions of the SharePoint files to delete. Default Value: Delete All Drafts
Show Hidden Fields	Description: Specifies whether you can use hidden columns in SharePoint to build your expression to delete the draft versions of the SharePoint files. To Open this Field: In the Delete Draft Versions field, select Filter Condition. Allowed Values: Deselected - The SharePoint hidden columns are not available to build your expression. Selected - The SharePoint hidden columns are available in the Fields box, so you can use them to build your expression to filter the SharePoint files. Default Value: Deselected
Code Snippet	Description: Shows the code snippet the system creates for the WHERE clause. To Open this Field: In the Delete Draft Versions field, select Filter Condition. Allowed Values: Read only. Default Value: None
Add Condition	To Open this Field: In the Delete Draft Versions field, select Filter Condition. Opens this Screen: Delete Draft Version Configuration > Expression Builder

Delete Draft Version Configuration > Expression Builder

Configures a WHERE clause to filter the draft versions of the SharePoint files to delete.

Fields

Field Name	Definition
Fields	Description: Specifies the name of the SharePoint column. Allowed Values: Read only. Default Value: A list of names in the specified list. Accepts Variables: No
Add Condition	Function: Creates a condition row.
Select Nest Type	Function: Specifies the use of logical AND and OR operators to nest conditions for the WHERE clause. And - Specifies the logical AND operator. Or - Specifies the logical OR operator. You must set the nest type first before defining the condition for the where clause.
Column	Description: Specifies the name of the SharePoint column. Allowed Values: A valid SharePoint column name. Drag the name the column from the Fields field and drop it into the Column Name field to build a condition. Default Value: None Accepts Variables: No Example: Title
Comparer	Description: Specifies the operator to use in your WHERE clause. Allowed Values: = != Contains Begins with Is Not Null Is Null Default Value: =
Value	Description: Specifies the value for the column. Allowed Values: A valid column value. Default Value: None Accepts Variables: Yes Limitations: Some information about third-party integrations is outside the scope of the AgilePoint NX Product Documentation. It is the responsibility of the vendors who create and maintain these technologies to provide this information. This includes specific business use cases and examples; explanations for third-party concepts; details about the data models and input and output data formats for third-party technologies; and various types of IDs, URL patterns, connection string formats, or other technical information that is specific to the third-party technologies. For more information, refer to Where Can I Find Information and Examples for Third-Party Integrations?
Delete	Function: Deletes the row.