Global Data Entities Permission Managers (permission group)

Global Data Entities Permission Managers is a permission group that has access rights to manage the permission groups for all entities in an AgilePoint NX tenant.

Background and Setup

Video: Entity Permissions

Applies to Deployment Types

Global Data Entities Permission Managers

Permission Group	Permissions
Global Data Entities Permission Managers (Permission Group)	Global Data Entities Permission Managers is a permission group for users or groups who have full access rights for the Data Entities component. Global Data Entities Permission Managers can manage other permission groups for the Data Entities component and for all specific entities. Limitations: At least one user must belong to the Global Data Entities Permissions Managers permissions group to access the Data Entities component. Global Data Entities Permision Managers can add users to the Entity Designers permission group in Manage Center to access the Data Entities component, or to any entity-level permission group to access a specific entity. Permissions: This permission group has these permissions: Manage permission groups for the Data Entities component and all specific entities. View the audit log for all entities. These permissions from global level Entity Designers: View an entity in Data Entities. This only applies to entities where the user has Entity Designer permissions or higher. An Entity Designer assigned at the level of a specific entity can not view entities where they do not have Entity Designer permissions. Create custom entities. This permission applies only at a global level (defined in Manage Center). Change custom entities. This applies locally or globally, depending upon the level of permission. Delete custom entities. This applies locally or globally, depending upon the level of permission. Save entity. Publish entity. Export entity. Import entity. Change entity properties. Create fields. This may apply to standard (out-of-the-box) entities or custom entities, or locally or globally, depending upon the level at which the permissions are assigned. Change fields. Delete fields. Create relationships. This may apply to standard (out-of-the-box) entities or custom entities, or locally or globally, depending upon the level at which the permissions are assigned. Change relationships. Delete relationships. Create picklists. This may apply to standard (out-of-the-box) entities or custom entities, or locally or globally, depending upon the level at which the permissions are assigned. Change picklists. Delete picklists. Create picklist items. This may apply to standard (out-of-the-box) entities or custom entities, or locally or globally, depending upon the level at which the permissions are assigned. Change picklist items. Delete picklist items. Export picklists. Import picklists. These permissions from Delete Records: Delete records. These permissions from Create Records: Create (add) records. These permissions from Edit Records: Edit (change) records. These permissions from Read Records: Read (view) records.

Permission Group

Permissions

Global Data Entities Permission Managers

(Permission Group)

Global Data Entities Permission Managers is a permission group for users or groups who have full access rights for the Data Entities component. Global Data Entities Permission Managers can manage other permission groups for the Data Entities component and for all specific entities.

Limitations:

At least one user must belong to the Global Data Entities Permissions Managers permissions group to access the Data Entities component.
Global Data Entities Permision Managers can add users to the Entity Designers permission group in Manage Center to access the Data Entities component, or to any entity-level permission group to access a specific entity.

Permissions:

This permission group has these permissions:

Manage permission groups for the Data Entities component and all specific entities.
View the audit log for all entities.
These permissions from global level Entity Designers:
- View an entity in Data Entities.
  This only applies to entities where the user has Entity Designer permissions or higher. An Entity Designer assigned at the level of a specific entity can not view entities where they do not have Entity Designer permissions.
- Create custom entities.
  This permission applies only at a global level (defined in Manage Center).
- Change custom entities.
  This applies locally or globally, depending upon the level of permission.
- Delete custom entities.
  This applies locally or globally, depending upon the level of permission.
- Save entity.
- Publish entity.
- Export entity.
- Import entity.
- Change entity properties.
- Create fields.
  This may apply to standard (out-of-the-box) entities or custom entities, or locally or globally, depending upon the level at which the permissions are assigned.
- Change fields.
- Delete fields.
- Create relationships.
  This may apply to standard (out-of-the-box) entities or custom entities, or locally or globally, depending upon the level at which the permissions are assigned.
- Change relationships.
- Delete relationships.
- Create picklists.
  This may apply to standard (out-of-the-box) entities or custom entities, or locally or globally, depending upon the level at which the permissions are assigned.
- Change picklists.
- Delete picklists.
- Create picklist items.
  This may apply to standard (out-of-the-box) entities or custom entities, or locally or globally, depending upon the level at which the permissions are assigned.
- Change picklist items.
- Delete picklist items.
- Export picklists.
- Import picklists.
These permissions from Delete Records:
- Delete records.
These permissions from Create Records:
- Create (add) records.
These permissions from Edit Records:
- Edit (change) records.
These permissions from Read Records:
- Read (view) records.

How to Start

Click Manage.
In Manage Center, click App Management > Permissions.
On the Permissions screen, in the Data Entities Permissions section, select Global Data Entities Permission Managers.

Global Data Entities Permission Managers Screen

Specifies the users and groups who are Global Data Entities Permission Managers for all AgilePoint NX entities.

Fields

Field Name	Definition
Search	Function: Does a search based on the specified permission group members.
Add Members	Opens this Screen: Available Members screen Function: Adds the specified users or groups to the Global Data Entities Permission Managers permission group.
Delete	Function: Deletes the selected users or groups from the Global Data Entities Permission Managers permission group. To Open this Field: Select one or more permission group members.
Audit Log	Opens this Screen: Audit Log screen Description: Shows the audit log for permission groups for entities in Data Entities.
Current Member	Description: Shows the members in the Global Data Entities Permission Managers permission group. Allowed Values: Read only.
Type	Description: Shows the types of members in the Global Data Entities Permission Managers permission group. Allowed Values: Read only.
Delete	Function: Deletes the specified user or group in the Global Data Entities Permission Managers permission group.

Available Members screen

Adds members to a permission group.

Fields

Field Name	Definition
Group / User Name / Full Name	Description: Specifies whether to add a user or group to the permission group. Allowed Values: Group User Name Full Name Default Value: Group Example: Refer to: (Example) Add a Member to a Role (Example) Add Administrators
Search Available Member	Function: Does a search based on the specified text. Example: Refer to: (Example) Add a Member to a Role (Example) Add Administrators

Audit Log screen

Shows the audit log for permission groups for entities in Data Entities.

Prerequisites

AgilePoint NX OnDemand (public cloud), or AgilePoint NX PrivateCloud or AgilePoint NX OnPremises v9.0 or higher.

Fields

Field Name	Definition
Download	Description: Downloads the audit log for the Entities permission groups as a Microsoft Excel file to your local machine.
Refresh	Function: Refreshes the audit log information.