Tasks screen (Modern, Microsoft 365)

Search By

Function:

Specifies the creteria to search the tasks.

Allowed Values:

• Task Name - Does a search of the tasks based on the task name.
• Process Instance Name - Does a search of the tasks based on the process instance name.

  Enter all or part of a process instance name to search.

• Process Model Name - Does a search of the tasks based on the process model name.

Default Value:

None

View

Description:

Configures the tasks to show.

Allowed Values:

• All Tasks - Shows all the tasks for all users in your tenant.

  The tasks that show in the All Tasks view depends upon various settings. It shows a combination of the tasks that show in the My Tasks, My Direct Team, My Direct Team and Sub, My Department, My Groups, and My Group Peers views. However, if you are a member of an Administrator role, the All Tasks view also shows the tasks for users that are not related to you in any other view.

• My Tasks - Shows the tasks where you are a participant, either as an individual user, a group member, or a member of a role.
• My Direct Team - Shows your tasks, and the tasks for any users for whom you are listed as the manager.

  Tasks show in the My Direct Team view because your name is specified in the Manager field on a user's profile in the Manage Center. For more information, refer to Users.

• My Department - Shows your tasks and the tasks for all the users in your department.

  Tasks show in the My Department view because the value of the Department field in your user profile in the Manage Center is the same as the value of the Department field in another user's profile For more information, refer to Users.

• My Team And Subteams - Shows tasks for you, the members of your direct team, and the members of their direct teams. This is typically used by higher level managers.

  Tasks show in the My Team And Sub view because either your name is specified in the Manager field on a user's profile, or you are the manager of the user's manager. You can change the value of the Manager field in the Manage Center. For more information, refer to Users.

• My Group - Shows your tasks and the tasks for all members of all groups for which you are the group lead.

  Tasks show in My Groups because a user is a member of a group where your name specified in the Group Lead field. You can change the members of a group or change the group lead in Manage Center. For more information, refer to Groups.

• My Group Peers - Shows your tasks and the tasks for all members of all groups for which you are a member.

  Tasks show in the My Group Peers view because you are a member of a group with another user. You can add users to groups in the Manage Center. For more information, refer to Groups.

Default Value:

My Tasks

Group By

Function:

Specifies how to sort the tasks.

Allowed Values:

• Status - Sorts the tasks based on the status.
• Priority - Sorts the tasks based on the priority order.
• Process - Sorts the tasks based on the processes.

Default Value:

Status

Grid View

Description:

Specifies whether to show the tasks in a grid view.

Allowed Values:

• On - Shows the tasks in a grid view.
• Off - Shows the tasks in a card view.

Default Value:

Off

Description:

Downloads the contents of a tab to your local machine as a .csv file.

Filter

Opens this Screen:

Filters screen

Function:

Specifies the types of tasks to show.

Save Custom View

Opens this Screen:

Save Custom View screen

Function:

Creates a custom view in Modern Work Center.

Priority

Description:

Specifies the importance of a task.

To Open this Field:

1. In the task, click Edit .

Allowed Values:

• Normal - Specifies a normal priority task.
• Low - Specifies a low priority task.
• High - Specifies a high priority task.

Default Value:

None

Actions

Description:

Specifies an operation to perform on an assigned task.

Allowed Values:

Not all options are available for all users. Your settings and user permissions give your options.

• View Process - Opens the process in the Process Viewer.
• Open Task - Opens the form or view for the selected task.
• Reassign Task - You or any user from your tenant can reassign the task to a different user.
• Cancel Process - Cancels the process.
• Rework - Starts a partial rework of a task that is Completed.
• Task Details - Shows the details of the task.
• Create Linked Work Item - Creates a linked work item for other participants as necessary.
• Cancel Task - Cancels the task.
• Add To Watchlist - Adds the task to a watchlist.
• Add To Planner - Adds the task to a planner.

Default Value:

None

Summary Fields

Description:

Shows the list of summary fields that are configured for an app.

App designers can add a summary field on the Summary Fields screen in App Builder.

To Open this Field:

1. On the task list, click Expand .

Allowed Values:

Read only.

Status

Description:

Shows the status of the task.

Allowed Values:

Read only.

The status can be one of these:

• New - Specifies a task that is New.
• Assigned - Specifies a task that is Assigned.
• Overdue - Specifies a task that is Overdue.

Task Name

Description:

Shows the name of the task.

Allowed Values:

Read only.

Process Instance Name

Description:

Shows the process instance name.

Allowed Values:

Read only.

Initiator

Description:

Shows the name of the user who started the process.

Allowed Values:

Read only.

Assigned

Description:

Shows the date or the number of days or hours the task was assigned to the participant.

Allowed Values:

Read only.

Overdue

Description:

Shows the date the task is due to be completed or the number of days or hours the task is not completed from the time it is configured to complete.

Allowed Values:

Read only.

Process Model

Description:

Shows the name of the process model.

Allowed Values:

Read only.

Assigned Date

Description:

Shows the date and time the task was assigned to the participant.

To Open this Field:

1. Turn on the Grid View field.

Allowed Values:

Read only.

Due Date

Description:

Shows the date and time the task is due to be completed.

To Open this Field:

1. Turn on the Grid View field.

Allowed Values:

Read only.

Function:

Shows a new view of the screen content, with new changes.

Open Task

Function:

Opens the form in a new tab.

Expand

Function:

Expands the form at its maximum size.

Collapse

Function:

Restores the form size to the default view.

To Open this Field:

1. Click Expand .

Process Instance Name

Description:

Shows the process instance name.

To Open this Field:

1. Click Expand .

Allowed Values:

Read only.

Status

Description:

Shows the status of the task.

To Open this Field:

1. Click Expand .

Allowed Values:

Read only.

The status can be one of these:

• New - Specifies a task that is New.
• Assigned - Specifies a task that is Assigned.
• Overdue - Specifies a task that is Overdue.

Priority

Description:

Specifies the importance of a task.

To Open this Field:

1. Click Expand .
2. Click Edit .

Allowed Values:

• Normal - Specifies a normal priority task.
• Low - Specifies a low priority task.
• High - Specifies a high priority task.

Default Value:

None

Actions

Description:

Specifies an operation to perform on an assigned task.

To Open this Field:

1. Click Expand .

Allowed Values:

• View Process - Opens the process in the Process Viewer.
• Reassign Task - You or any user from your tenant can reassign the task to a different user.
• Cancel Process - Cancels the process.
• Rework - Starts a partial rework of a task that is Completed.
• Task Details - Shows the details of the task.
• Create Linked Work Item - Creates a linked work item for other participants as necessary.
• Add To Watchlist - Adds the task to a watchlist.
• Add To Planner - Adds the task to a planner.
• eForm Report View - Shows an eForm you specify with the current data from the process instance.

Default Value:

None

Overdue

Description:

Shows the date the task is due to be completed or the number of days or hours the task is not completed from the time it is configured to complete.

To Open this Field:

1. Click Expand .

Allowed Values:

Read only.

Initiator

Description:

Shows the name of the user who started the process.

To Open this Field:

1. Click Expand .

Allowed Values:

Read only.

Search By

Function:

Specifies the creteria to search the tasks.

Allowed Values:

• App Name - Does a search of the tasks based on the app names.
• Process Model Name - Does a search of the tasks based on the process model names.
• Dates - Does a search of the tasks based on the date or in the range of dates.

Default Value:

App Name

App Name

Description:

Specifies the names of the apps to show on the Tasks tab in Modern Work Center.

To Open this Field:

1. On the Filters screen, in the Search By field, select App Name.

Allowed Values:

One or more app names from the list.

Default Value:

None

Process Model Name

Description:

Specifies the names of the process models to show on the Tasks tab in Modern Work Center.

To Open this Field:

1. On the Filters screen, in the Search By field, select one of these:
   • App Name
   • Process Model Name

Allowed Values:

One or more process model names from the list.

Default Value:

None

Process Instance Name

Description:

Specifies the names of the process instances to show on the Tasks tab in Modern Work Center.

To Open this Field:

1. On the Filters screen, in the Search By field, select App Name.

Allowed Values:

One or more process instance names separated by commas (,).

Default Value:

None

Date Type

Description:

Specifies how to filter the tasks based on the date the tasks reach the configured statuses.

To Open this Field:

1. On the Filters screen, in the Search By field, select Dates.

Allowed Values:

• Overdue - Shows the tasks on the Tasks tab with a due date in the specified date range.
• Assigned Date - Shows the tasks on the Tasks tab with a assigned date in the specified date range.
• Created Date - Shows the tasks on the Tasks tab with a created date in the specified date range.
• Completed Date - Shows the tasks on the Tasks tab with a completed date in the specified date range.
• Cancelled Date - Shows the tasks on the Tasks tab with a cancelled date in the specified date range.

Default Value:

None

Date Range

Description:

Specifies the duration in days to filter the tasks to show on the Tasks tab in Modern Work Center.

To Open this Field:

1. On the Filters screen, in the Search By field, select Dates.
2. In the Date Type field, select the type of date.

Allowed Values:

• Today - Shows the tasks for the present day in the Task tab.
• Last 7 Days - Shows the tasks for the last 7 days in the Task tab.
• Last 15 Days - Shows the tasks for the last 15 days in the Task tab.
• Last 30 Days - Shows the tasks for the last 30 days in the Task tab.
• In Last No of Days - Shows the tasks for the days specified in the Since Last No of Days field.
• In Next No of Days - Shows the tasks for the days specified in the Next No of Days field.
• Between - Shows the tasks between the specified start and end date.

Default Value:

None

Since Last No of Days

Description:

Specifies the duration in days to filter the tasks so that the Tasks tab shows the tasks that reached the associated status in the specified days.

To Open this Field:

1. On the Filters screen, in the Search By field, select Dates.
2. In the Date Type field, select the type of date.
3. In the Date Range field, select In Last No of Days.

Allowed Values:

An integer.

Default Value:

1

Next No of Days

Description:

Specifies the duration in days to filter the tasks so that the Tasks tab shows the tasks that reach the Overdue status in the next specified days.

To Open this Field:

1. On the Filters screen, in the Search By field, select Dates.
2. In the Date Type field, select Overdue.
3. In the Date Range field, select In Next No of Days.

Allowed Values:

An integer.

Default Value:

1

From

Description:

Specifies the start date to search the tasks in the range of dates to show on the Tasks tab in Modern Work Center.

To Open this Field:

1. On the Filters screen, in the Search By field, select Dates.
2. In the Date Type field, select the type of date.
3. In the Date Range field, select Between.

Allowed Values:

A date from the calendar.

Default Value:

None

To

Description:

Specifies the end date to search the tasks in the range of dates to show on the Tasks tab in Modern Work Center.

To Open this Field:

1. On the Filters screen, in the Search By field, select Dates.
2. In the Date Type field, select the type of date.
3. In the Date Range field, select Between.

Allowed Values:

A date from the calendar.

Default Value:

None

Statuses

Description:

Specifies the statuses to filter the tasks.

Allowed Values:

One or more statuses from the list.

Default Value:

Overdue, Assigned, New

Priority

Description:

Specifies the importance for the tasks to filter.

Allowed Values:

One or more priorities from the list.

Default Value:

High, Normal, Low

Sort By

Function:

Specifies how to sort the tasks.

Allowed Values:

• Date Assigned - Sorts the tasks by assigned date.
• Due Date - Sorts the tasks by due date.

Default Value:

None

Apply

Function:

Saves your changes on the Filters screen.

Cancel

Function:

Closes the Filters screen.

Clear

Description:

Deletes the values you selected on the Filters screen and sets the default values.

View Name

Description:

Specifies the name that shows for the custom view on the Views tab.

Allowed Values:

One line of text (a string).

Accepted:

• Letters
• Numbers
• Spaces
• Special characters

Default Value:

None

Show View For These Groups

Function:

Specifies a list of groups to whom to show the custom view on the Views tab.

This setting can also be used to limit access to the custom view that do not apply to the groups in Modern Work Center.

Allowed Values:

One or more group names from the list.

Default Value:

None

Show Filters In View

Function:

Specifies whether to show the Filters option on the custom view so that you can specify a condition to filter the tasks or processes show.

Allowed Values:

• On - Shows the Filters option on the custom view to filter the tasks or processes.
• Off - The user cannot filter the tasks or processes and hides the Filters option on the custom view.

Default Value:

On

Show View Only In Page Builder Widget

Function:

Specifies whether to show the custom view only on the Work Center (Modern) widget in Page Builder.

Allowed Values:

• On - The custom view shows only in the Work Center (Modern) widget in Page Builder. It does not show in Modern Work Center.

  For more information, refer to Work Center (Modern) Widget screen.

• Off - The custom view shows in both the Work Center (Modern) widget and Modern Work Center.

Default Value:

Off

Active

Description:

Specifies whether the custom view can be used on the Views tab in Modern Work Center and the Work Center (Modern) widget in Page Builder.

Allowed Values:

• On - The custom view can be used in Modern Work Center and Page Builder.
• Off - Hides the custom view in Modern Work Center and Page Builder, and it can not be used.

Default Value:

On

Save

Description:

Creates the custom view.