New Site Collection activity

An activity that creates a SharePoint site collection.



Configure the New Site Collection activity

To configure the New Site Collection activity, do the procedure in this topic.

Good to Know

  • In most text fields, you can use process data variables as an alternative to literal data values.
  • You can configure whether this activity waits for other activities before it runs.

    For more information, refer to How Do I Configure an Activity to Wait for Other Incoming Activities?

  • Documentation for Integrations with Third-Party, External, or Open Source Technologies

    The highest priority for AgilePoint NX Product Documentation is accuracy. Whenever feasible, AgilePoint provides input details, business rules, or example values for third-party integrations. These can include any technology that is not native to AgilePoint NX, such as Salesforce, Active Directory, or REST. However this information is subject to change without notice to AgilePoint. Because we can not guarantee the accuracy of this information, the details provided for third-party product input values, as well as examples for third-party product integrations, are limited in the AgilePoint documentation. It is the responsibility of third-party vendors to provide documentation related to these aspects of their software and services.

    For examples of use case implementations or configuration field input values for third-party products, AgilePoint recommends these resources:

    • AgilePoint Community Forums - An AgilePoint-moderated, crowd-sourcing user forum where you can ask questions about specific techniques, the solutions to use cases, workarounds, or other topics that may not be covered in the Product Documentation.
    • Professional Services - If you can not find the information you need for your specific business problem, mentoring is available through AgilePoint Professional Services.
    • Personalized Training - AgilePoint can provide personalized training for your organization. To request personalized training, contact AgilePoint Sales.
    • Third-Party Vendor Documentation - Whenever feasible, AgilePoint provides links to third-party vendor documentation.

      This does not include technology standards or protocols, such as JavaScript, REST, or FTP. Resources for these technical standards are publicly available on the Internet.

How to Start

  1. On the Application Explorer screen, do one of these:
  2. Do one of these:
    • Add an activity:
      1. In the Process Builder, go to the Activity Library, and open the SharePoint SharePoint icon tab.
      2. On the SharePoint SharePoint icon tab, drag the New Site Collection New Site Collection icon activity onto your process.
    • Change an activity:
      1. In your process, double-click your activity.

Procedure

  1. Complete the fields on the General Configuration screen.

    For more information, refer to Configure General Options for a System Activity.

  2. Click New Site Collection Configuration New Site Collection Configuration icon.
  3. Configure New Site Collection Configuration screen.

    For more information, refer to Create a SharePoint Site Collection.

  4. Click Owner Information Configuration Owner Information Configuration icon.
  5. Configure New Site Collection Owner Information Configuration screen.

    For more information, refer to Create a SharePoint Site Collection.

  6. (Optional) Click Advanced Advanced icon > E-mail Notifications E-mail Notifications icon.

    For more information, refer to Configure E-mail Notifications for Any Activity.

General Configuration

Specifies the common information for a system activity.

Screen



Fields

Field Name Definition

Display Name

Function:
Specifies the activity name that shows in your process.
Accepted Values:
One line of text that can have spaces.
Default Value:
None
Accepts Process Data Variables:
No
Example:
Refer to:

Description

Function:
Specifies an optional text description for your activity.
Accepted Values:
More than one line of text.
Default Value:
None
Accepts Process Data Variables:
No

New Site Collection Configuration

Specifies the details for your SharePoint site collection.

Screen



Fields

Field Name Definition

Central Administration URL

Function:
Specifies the URL of the SharePoint central administration site. Using this site, you can control and manage all SharePoint sites.
Accepted Values:
A valid SharePoint central administration site URL.
Default Value:
None
Accepts Process Data Variables:
No

Add Token Add Token icon

Opens this Screen:
Access Token for SharePoint
Function of this Screen:
Configure an access token to connect to SharePoint.

SharePoint

Function:
Specifies the access token that connects to your SharePoint site.
Accepted Values:
A list of access tokens configured for your environment.
Default Value:
None
Accepts Process Data Variables:
No
Example:
Refer to:
Limitations:
  • OAuth 2.0 authentication is not supported for this activity.

Locale

Function:
Specifies the locale for the new SharePoint site.

A locale identifies the language used in a particular region or country .

Accepted Values:
A list of locales.
Default Value:
English (United States)
Accepts Process Data Variables:
No

Site Collection Template

Function:
Specifies the name of the SharePoint site template that is used to create the new SharePoint site or site collection.
Accepted Values:
The name of a SharePoint site template.
Default Value:
Team Site
Accepts Process Data Variables:
No

Relative Site URL

Function:
Specifies the URL for your SharePoint site.
Accepted Values:
A valid SharePoint site URL
Default Value:
None
Accepts Process Data Variables:
Yes
Example:

Site Title

Function:
Specifies the title for the new SharePoint site or site collection.
Accepted Values:
One line of text with no spaces.
Default Value:
None
Accepts Process Data Variables:
Yes

Overwrite Site

Function:
Specifies if the activity overwrites the site if it already exists at the location where the new site is to be created.
Accepted Values:
  • Deselected - The activity does not overwrite an existing SharePoint site.
    Note: If you specify False when a site or site collection already exists, then SharePoint does not change. The process stops the activity and updates the process variables specified in the SaveErrorMessageTo and SaveStatusTo properties.
  • Selected - The activity overwrites an existing SharePoint site.
Default Value:
Deselected

Store Site Collection URL in Process Attribute

Function:
Specifies the process data variable that stores the site collection URL.
Accepted Values:
A process data variable that accepts a URL.
Default Value:
None
Accepts Process Data Variables:
Yes

New Site Collection Owner Information Configuration

Specifies the owner details for your SharePoint site collection.



Fields

Field Name Definition

Owner Login ID

Function:
Specifies the user name of the owner of the SharePoint site collection.
Accepted Values:
A user name, with the domain name, in this format:

[domain]\[user name]

Default Value:
None
Accepts Process Data Variables:
Yes
Example:
MyDomain\Administrator

Owner E-mail ID

Function:
Specifies the e-mail address of the owner of the SharePoint site collection.
Accepted Values:
A valid e-mail address.
Default Value:
None
Accepts Process Data Variables:
Yes

Owner Display Name

Function:
Specifies the name to show for the owner of the SharePoint site collection.
Accepted Values:
One line of text that can have spaces.
Default Value:
None
Accepts Process Data Variables:
Yes