Delete Draft Version activity

An activity that deletes draft versions of files in SharePoint.



Configure the Delete Draft Version activity

To configure the Delete Draft Version activity, do the procedure in this topic.

Good to Know

  • In most text fields, you can use process data variables as an alternative to literal data values.
  • You can configure whether this activity waits for other activities before it runs.

    For more information, refer to How Do I Configure an Activity to Wait for Other Incoming Activities?

  • Documentation for Integrations with Third-Party, External, or Open Source Technologies

    The highest priority for AgilePoint NX Product Documentation is accuracy. Whenever feasible, AgilePoint provides input details, business rules, or example values for third-party integrations. These can include any technology that is not native to AgilePoint NX, such as Salesforce, Active Directory, or REST. However this information is subject to change without notice to AgilePoint. Because we can not guarantee the accuracy of this information, the details provided for third-party product input values, as well as examples for third-party product integrations, are limited in the AgilePoint documentation. It is the responsibility of third-party vendors to provide documentation related to these aspects of their software and services.

    For examples of use case implementations or configuration field input values for third-party products, AgilePoint recommends these resources:

    • AgilePoint Community Forums - An AgilePoint-moderated, crowd-sourcing user forum where you can ask questions about specific techniques, the solutions to use cases, workarounds, or other topics that may not be covered in the Product Documentation.
    • Professional Services - If you can not find the information you need for your specific business problem, mentoring is available through AgilePoint Professional Services.
    • Personalized Training - AgilePoint can provide personalized training for your organization. To request personalized training, contact AgilePoint Sales.
    • Third-Party Vendor Documentation - Whenever feasible, AgilePoint provides links to third-party vendor documentation.

      This does not include technology standards or protocols, such as JavaScript, REST, or FTP. Resources for these technical standards are publicly available on the Internet.

How to Start

  1. On the Application Explorer screen, do one of these:
  2. Do one of these:
    • Add an activity:
      1. In the Process Builder, go to the Activity Library, and open the SharePoint SharePoint icon tab.
      2. On the SharePoint SharePoint icon tab, drag the Delete Draft Version Delete Draft Version icon activity onto your process.
    • Change an activity:
      1. In your process, double-click your activity.

Procedure

  1. Complete the fields on the General Configuration screen.

    For more information, refer to Configure General Options for a System Activity.

  2. Click Delete Draft Version Configuration Delete Draft Version Configuration icon.
  3. Configure the Delete Draft Version screen.

    For more information, refer to Delete Draft Versions of SharePoint files.

  4. (Optional) Click Advanced Advanced icon > E-mail Notifications E-mail Notifications icon.

    For more information, refer to Configure E-mail Notifications for Any Activity.

General Configuration

Specifies the common information for a system activity.

Screen



Fields

Field Name Definition

Display Name

Function:
Specifies the activity name that shows in your process.
Accepted Values:
One line of text that can have spaces.
Default Value:
None
Accepts Process Data Variables:
No
Example:
Refer to:

Description

Function:
Specifies an optional text description for your activity.
Accepted Values:
More than one line of text.
Default Value:
None
Accepts Process Data Variables:
No

Delete Draft Version Configuration

Specifies the draft versions of files to delete in SharePoint.

Screen



Fields

Field Name Definition

SharePoint

Function:
Specifies the access token that connects to your SharePoint site.
Accepted Values:
A list of access tokens configured for your environment.
Default Value:
None

Add Token Add Token icon

Opens this Screen:
Access Token for SharePoint
Function of this Screen:
Configure an access token to connect to SharePoint.

Site URL

Function:
Specifies the URL for your SharePoint site.
Accepted Values:
A valid SharePoint site URL
Default Value:
None
Accepts Process Data Variables:
Yes
Example:

Library

Function:
Specifies the name of the SharePoint library.
Accepted Values:
A valid SharePoint library name.
Default Value:
None
Accepts Process Data Variables:
Yes

Include All SubFolders

Function:
Specifies whether this activity deletes the draft versions of the SharePoint files in the subfolders.
Accepted Values:
  • Deselected - Deletes the draft versions of the files in the SharePoint library. There is no effect on the file in the subfolders.
  • Selected - Deletes the draft versions of the files in the SharePoint library, as well as in the subfolders.
Default Value:
Deselected

Delete All Drafts / Filter Condition

Function:
Specifies whether to delete all the draft versions or specific draft versions of the SharePoint files.
Accepted Values:
  • Delete All Drafts - Deletes all the draft versions of the SharePoint files.
  • Filter Condition - Lets you build an expression to filter the specific draft versions of the SharePoint files to delete.
Default Value:
Delete All Drafts

Show Hidden Fields

Function:
Specifies whether you can use hidden columns in SharePoint to build your expression to delete the draft versions of the SharePoint files.
To Open this Field:
  1. In the Delete Draft Versions field, select Filter Condition.
Accepted Values:
  • Deselected - The SharePoint hidden columns are not available to build your expression.
  • Selected - The SharePoint hidden columns are available in the Fields box, so you can use them to build your expression to filter the SharePoint files.
Default Value:
Deselected

Code Snippet

Function:
Shows the code snippet the system creates for the WHERE clause.
To Open this Field:
  1. In the Delete Draft Versions field, select Filter Condition.
Accepted Values:
Read only.
Default Value:
None

Add Condition Add Condition icon

To Open this Field:
  1. In the Delete Draft Versions field, select Filter Condition.
Opens this Screen:
Delete Draft Version Configuration > Expression Builder

Delete Draft Version Configuration > Expression Builder

Configures a WHERE clause to filter the draft versions of the SharePoint files to delete.

Screen



Fields

Field Name Definition

Fields

Function:
Specifies the name of the SharePoint column.
Accepted Values:
Read only.
Default Value:
A list of names in the specified list.
Accepts Process Data Variables:
No

Add Condition Add Condition icon

Function:
Creates a condition row.

Select Nest Type

Function:
Specifies the use of logical AND and OR operators to nest conditions for the WHERE clause.
  • And - Specifies the logical AND operator.
  • Or - Specifies the logical OR operator.

You must set the nest type first, before defining the condition for the where clause.

Column

Function:
Specifies the name of the SharePoint column.
Accepted Values:
A valid SharePoint column name.

Drag the name the column from the Fields field and drop it into the Column Name field to build a condition.

Default Value:
None
Accepts Process Data Variables:
No
Example:
Title

Comparer

Function:
Specifies the operator to use in your WHERE clause.
Accepted Values:
  • =
  • !=
  • Contains
  • Begins with
  • Is Not Null
  • Is Null
Default Value:
=

Value

Function:
Specifies the value for the column.
Accepted Values:
A valid column value.
Default Value:
None
Accepts Process Data Variables:
Yes

Delete Delete icon

Function:
Deletes the row.