Create Meeting activity

An activity that creates a meeting on a Microsoft Outlook calendar.

Configure the Create Meeting activity

To configure the Create Meeting activity, do the procedure in this topic.

Good to Know

To send an email notification, click Advanced > Email Notifications .
For more information, refer to Email Notifications screen (Process Activities).
In most text fields, you can use process data variables as an alternative to literal data values.
You can configure whether this activity waits for other activities before it runs.
For more information, refer to How Do I Configure an Activity to Wait for Other Incoming Activities?
This section shows the configuration settings on the configuration screens for this activity. Other configuration settings apply to system activities. For more information, refer to:
Some information about third-party integrations is outside the scope of the AgilePoint NX Product Documentation. It is the responsibility of the vendors who create and maintain these technologies to provide this information. This includes specific business use cases and examples; explanations for third-party concepts; details about the data models and input and output data formats for third-party technologies; and various types of IDs, URL patterns, connection string formats, or other technical information that is specific to the third-party technologies. For more information, refer to Where Can I Find Information and Examples for Third-Party Integrations?

How to Start

Open Process Builder.
For information about how to open this screen, refer to Process Builder.
In Process Builder, in the Activity Library, open the Exchange Server tab.
On the Exchange Server tab, drag the Create Meeting activity onto your process.

General Configuration

Specifies the basic settings for the Create Meeting activity.

Good to Know

Documentation for this screen is provided for completeness. The fields are mostly self-explanatory.

Fields

Field Name	Definition
Display Name	Function: Specifies the activity name that shows in your process. Accepted Values: One line of text that can have spaces. Default Value: None Accepts Process Data Variables: No Example: This is a common configuration field that is used in many examples. Refer to: Examples - Step-by-step use case examples, information about what types of examples are provided in the AgilePoint NX Product Documentation, and other resources where you can find more examples.
Description	Function: Specifies an optional text description for your activity. Accepted Values: More than one line of text. Default Value: None Accepts Process Data Variables: No

Field Name

Definition

Display Name

Function:

Specifies the activity name that shows in your process.

Accepted Values:

One line of text that can have spaces.

Default Value:

None

Accepts Process Data Variables:

Example:

This is a common configuration field that is used in many examples. Refer to:

Examples - Step-by-step use case examples, information about what types of examples are provided in the AgilePoint NX Product Documentation, and other resources where you can find more examples.

Description

Function:: Specifies an optional text description for your activity.
Accepted Values:: More than one line of text.
Default Value:: None
Accepts Process Data Variables:: No

Create Meeting Configuration

Specifies the configuration to schedule a meeting.

Fields

Field Name	Definition
Exchange Server	Function: Specifies the access token that connects to your Exchange Server. Accepted Values: A list of access tokens configured for your environment. Default Value: None Accepts Process Data Variables: No
Create	Opens this Screen: Access Token for Exchange Server Function of this Screen: Configure an access token to connect to Exchange Server.
To	Function: Specifies the recipients for the meeting. Accepted Values: A list of email addresses, separated by semicolons (;). A process data variable. You can use Process Data screen to specify a process data variable. Default Value: None Accepts Process Data Variables: Yes
Subject	Function: The details about the appointment or meeting. Accepted Values: One line of text that can have spaces. A process data variable. You can use Process Data screen to specify a process data variable. Default Value: None Accepts Process Data Variables: Yes
Location	Function: Specifies the location for the appointment or meeting. Accepted Values: One line of text that can have spaces. A process data variable. You can use Process Data screen to specify a process data variable. Default Value: None Accepts Process Data Variables: Yes
Start Date	Function: Specifies the start date and time of the appointment or event. Accepted Values: A valid date and time. A process data variable. You can use Process Data screen to specify a process data variable. Default Value: None Accepts Process Data Variables: Yes
End Date	Function: Specifies end date and time of the appointment or event. Accepted Values: A valid date and time. A process data variable. You can use Process Data screen to specify a process data variable. Default Value: None Accepts Process Data Variables: Yes
Time Zone	Function: Specifies the time zone for the appointment or meeting. Accepted Values: A time zone from the list. Default Value: None Accepts Process Data Variables: No
Meeting Status	Function: Specifies the status for the meeting. Accepted Values: A meeting status from the list. Default Value: None Accepts Process Data Variables: No Limitations: This field is available in these releases: AgilePoint NX OnDemand (public cloud) AgilePoint NX Private Cloud or AgilePoint NX OnPremises v8.0 Software Update 2 or higher
Reminder	Function: Specifies the time, day, or week to set a reminder for the meeting. Accepted Values: A time, day, or week from the list. Default Value: 15 minutes Accepts Process Data Variables: No
Body	Function: Specifies the body of the email. Accepted Values: More than one line of text. A process data variable. You can use Process Data screen to specify a process data variable. Default Value: None Accepts Process Data Variables: Yes