Start Task (External Forms) activity

An activity that that shows an external forms that lets a user start a process.

Use a Start Task activity only if this is the first activity in your process. If you have other activities before the form, use the Standard Task (eForms) activity or Standard Task (External Forms) activity.

Configure the Start Task (External Forms) activity

To configure the Start Task (External Forms) activity, do the procedure in this topic.

Good to Know

In most text fields, you can use process data variables as an alternative to literal data values.
This section shows the configuration settings on the configuration screens for this activity. Other configuration settings apply to human task activities. For more information, refer to:
Some information about third-party integrations is outside the scope of the AgilePoint NX Product Documentation. It is the responsibility of the vendors who create and maintain these technologies to provide this information. This includes specific business use cases and examples; explanations for third-party concepts; details about the data models and input and output data formats for third-party technologies; and various types of IDs, URL patterns, connection string formats, or other technical information that is specific to the third-party technologies. For more information, refer to Where Can I Find Information and Examples for Third-Party Integrations?

How to Start

Open Process Builder.
For information about how to open this screen, refer to Process Builder.
In Process Builder, in the Activity Library, open the External Forms tab.
On the External Forms tab, drag the Start Task activity onto your process.

Procedure

Complete the fields on the General Configuration screen.
Click Participants
Add or change participants for your task on the Participants screen.
(Optional) When the task changes status, you can send notifications using e-mail, Viva Engage, Salesforce Chatter, or SMS:
- To send an email notification, click Advanced > Email Notifications .
  For more information, refer to Email Notifications screen (Process Activities).
- To send a notification with Yammer, click Advanced > Yammer Notifications .
  For more information, refer to Viva Engage Notifications screen.
- To send a notification with Salesforce Chatter, click Advanced > Chatter Notifications .
  For more information, refer to Chatter Notifications screen.
- To send a notification with SMS, click Advanced > SMS Notifications .
  For more information, refer to SMS Notifications screen.
(Optional) If you want to configure your task to show on a mobile device, click Advanced > Mobile View .

General Configuration

Specifies the general information for the Start Task activity.

Examples

(Example) Offline Mobile eForms in a Process-Based App
Examples - Step-by-step use case examples, information about what types of examples are provided in the AgilePoint NX Product Documentation, and other resources where you can find more examples.

Fields

Field Name	Definition
Display Name	Description: Specifies the activity name that shows in your process. Allowed Values: One line of text (a string). Accepted: Letters Numbers Spaces Default Value: None Accepts Variables: No Example: This is a common configuration field that is used in many examples. Refer to: Examples - Step-by-step use case examples, information about what types of examples are provided in the AgilePoint NX Product Documentation, and other resources where you can find more examples.
Description	Description: Specifies an optional text description for your activity. Allowed Values: More than one line of text. Default Value: None Accepts Variables: No
Time To Complete	Description: Specifies the maximum amount of time that should be allowed for the completion of the task associated with this activity before it is considered Overdue. This is a combination of a number of minutes, hours, days, or weeks. Allowed Values: A number of minutes, hours, days, or weeks. Default Value: 1 Day Accepts Variables: Yes
Priority	Description: Specifies the importance of a task. Allowed Values: High - Specifies a high priority task. A high priority task shows High icon. Normal - Specifies a normal priority task. A normal priority task shows Normal icon. Low - Specifies a low priority task. A low priority task shows Low icon. Default Value: Normal Accepts Variables: Yes
Enable Offline Capability	Description: Specifies whether to make an eForm activity available in offline mode. Allowed Values: Deselected - Does not make an eForm activity available in offline mode. Selected - Makes an eForm activity available in offline mode. Default Value: Deselected Example: Refer to: (Example) Offline Mobile eForms in a Process-Based App

Participants

Specifies the user who starts the process.

Fields

Field Name	Definition
Details	Description: Shows participants for the task. Allowed Values: Any user, group, or role - You can add users, groups, or roles as participants, as long as ProcessInitiator is also included in the list. A process data variable. ProcessInitiator - This is a process data variable for that represents a participant who completes a form to start a process instance. This value is required for start tasks. Default Value: ProcessInitiator - For start tasks. None - For other tasks. Accepts Variables: Yes Example: Refer to: (Example) Configure Dynamic Task Pool Activity and Load Balancing Activity
Add Roles, Groups and Users	Description: Specifies a category of participants to add to the task. The list of participants of the type you select shows. Allowed Values: Groups - Shows your AgilePoint groups. To create a group, refer to Groups. Roles - Shows your AgilePoint roles. To create a role, refer to Roles. Users - Shows your AgilePoint users. To add a new user, refer to Users. When a group or role with more than 100 members is added to the participants list, a warning message indicates that performance may be negatively impacted. Default Value: Roles Accepts Variables: No Example: Refer to: (Example) Configure Dynamic Task Pool Activity and Load Balancing Activity Limitations: The warning message for maximum participants is available in these releases: AgilePoint NX OnDemand (public cloud) AgilePoint NX PrivateCloud or AgilePoint NX OnPremises v9.0 or higher
Search	Function: Does a search based on the specified criteria.
The maximum number of participants to complete this task	Description: Specifies the number of group members who need to be assigned as participants for a task. Allowed Values: An integer that specifies a number of participants within a group required to complete a task. Unlimited Participants - Specifies that all members of a group are required to participate. Default Value: 1 Example: If the participant is set to a group of users, and Max number of people to complete this task is 2, then 2 members of the group actually are required to participate in the task.
Assign task to the same participants each time activity runs	Description: Specifies if, when a activity runs more than one time during a process, the same participants must complete the task each time. Allowed Values: Selected - If an activity is runs more than one time, the same participants who took assignment the first time are also assigned the task each time after. Deselected - If an activity is runs more than one time, any participants can take assignment each time. Default Value: Selected Example: Ann is part of a group, and takes assignment for a task. She rejects the task. If this field is selected, the next time the process starts this task, the same user, Ann is assigned the task. If this field is deselected, the task goes back into the pool, and anyone in the group can take assignment. Also refer to: (Example) Configure Dynamic Task Pool Activity and Load Balancing Activity