Access Token for AgilePoint NX

Good to Know

• In most cases, you can use a global access token or an app level access token:
  • Global access tokens are shared across all users and apps. If you want all process designers and runtime app users in your AgilePoint NX tenant to be able to connect to an external data source, use a global access token. An example is a SharePoint site on an intranet that all employees in a company can access.
  • Application level access tokens are shared with all processes in a process-based app, or restricted to use within a form-based app. Use application level access tokens if only process designers or runtime app users for a particular application should access an external system — for example, a Box account that is only used to share files within a small team.
• Access tokens are used to connect AgilePoint NX apps to external data sources. AgilePoint NX can be used for access tokens, but it can also be used as an authentication provider for AgilePoint NX Portal. Access tokens cannot be used to authenticate to the Portal.

  For more information about configuring authentication providers, refer to Authentication.

• Access tokens are collections of credentials that are used to authenticate communication directly between AgilePoint NX and an external system. Because it is the AgilePoint NX system that uses these credentials, rather than an app, there is no difference between design time and runtime access tokens. Access tokens are never checked in or published, and they do not use version control. If you change an access token in the App Builder or Manage Center, the access token changes immediately everywhere the access token is used. Changes to app level access tokens apply to all versions of an app, including running application instances. Changes to global access tokens apply everywhere they are used in AgilePoint NX. You can not roll back an access token to a previous version.

  For more information, refer to What Data Is Deleted When I Delete an App or Application Resource?

• This screen may look different in different places. The UI varies for this screen depending upon how you open it. However, the fields for this screen are the same in all places.

Global (Manage Center)

You can use a global access token in any app in your AgilePoint NX tenant. Use a global access token if you want any user in your environment to be able to connect to the same external system.

1. Click Manage.

   
   
   

2. In the Manage Center, click App Builder > Global Access Tokens.

   
   
   

3. On the Global Access Tokens screen, click Add Token.

   
   
   

4. On the Add Global Access Tokens screen, select AgilePoint NX.

   
   
   

5. Click Next.

App Level (Modern Add an App Experience)

Create an access token to use in any process activity or form control in an app you create in the Modern Add an App Experience.

1. In App Builder, in the Modern Add an App Experience, create an app.
   For more information, refer to:

   • Modern Add An App Experience (Process-Based App)
   • Modern Add An App Experience (Form-Based App)
2. On the Anything else right now? screen, in the Access Tokens field, click Create.

   
   
   

3. On the What service do you want your app to access? screen, select AgilePoint NX.

   
   
   

4. Click Next.

App Level (App Builder)

Create an access token to use in any process activity or form control in a specified app.

1. Click App Builder.

   
   
   

2. On the App Builder Home screen, click All Apps.

   
   
   

3. On the All Apps screen, on an app, click Edit .

   
   
   

4. On the App Details screen, click Add New > Access Token.

   
   
   

5. On the What service do you want your app to access? screen, select AgilePoint NX.

   
   
   

6. Click Next.

Process Activities and Form Controls

Different access token types can be created in context and used in different process activities, form controls, or apps. The App Builder shows shortcut buttons in any place you can create an access token.

You can create an app level access token for AgilePoint NX here:

• Process Builder
  • Any activity on the AgilePoint NX tab