Grant Permission activity

An activity that sets permissions for a file or folder in Google Drive.


Grant Permission activity

Configure the Grant Permission activity

To configure the Grant Permission activity, do the procedure in this topic.

Examples

Prerequisites

Good to Know

How to Start

  1. Open Process Builder.

    For information about how to open this screen, refer to Process Builder.


    Open Process Builder
  2. In the Process Builder, in the Activity Library, open the Google Drive tab.

    Open Google Drive tab
  3. On the Google Drive tab, drag the Grant Permission activity onto your process.

    Drag Grant Permission activity

General Configuration

Specifies the basic settings for the Grant Permission activity.

Figure: General Configuration screen

General Configuration screen

Good to Know

  • Documentation for this screen is provided for completeness. The fields are mostly self-explanatory.

Fields

Field NameDefinition

Display Name

Function:
Specifies the activity name that shows in your process.
Accepted Values:
One line of text that can have spaces.
Default Value:
None
Accepts Process Data Variables:
No
Example:
This is a common configuration field that is used in many examples. Refer to:
  • Examples - Step-by-step use case examples, information about what types of examples are provided in the AgilePoint NX Product Documentation, and other resources where you can find more examples.

Description

Function:
Specifies an optional text description for your activity.
Accepted Values:
More than one line of text.
Default Value:
None
Accepts Process Data Variables:
No

Grant Permission Configuration

Specifies permission configuration for a file or folder in Google Drive.

Figure: Grant Permission Configuration screen

Grant Permission Configuration screen

Fields

Field NameDefinition

Google Workspace

Function:
Specifies the access token that connects to your Google Workspace application.
Accepted Values:
A list of access tokens configured for your environment.
Default Value:
None
Accepts Process Data Variables:
No
Example:
Refer to:

Create Add Token icon

Opens this Screen:
Access Token for Google Workspace
Function of this Screen:
Configure an access token to connect to Google Workspace.
Example:
Refer to:

File or Folder ID

Function:
Specifies the ID of the file or folder from Google Drive to give permission to read or edit. The activity uses this file or folder ID when the process runs.
Accepted Values:
One line of text with no spaces.
Default Value:
None
Accepts Process Data Variables:
Yes
Limitations:

Some information about third-party integrations is outside the scope of the AgilePoint NX Product Documentation. It is the responsibility of the vendors who create and maintain these technologies to provide this information. This includes specific business use cases and examples; explanations for third-party concepts; details about the data models and input and output data formats for third-party technologies; and various types of IDs, URL patterns, connection string formats, or other technical information that is specific to the third-party technologies. For more information, refer to Where Can I Find Information and Examples for Third-Party Integrations?

Role

Function:
Specifies a role determines what users can do with a file or folder in Google Drive.
Accepted Values:
  • Writer - Users can read or change the content of the file and the list of items in the folder.
  • Reader - Users can only read the content of the file and the list of items in the folder.
Default Value:
None
Accepts Process Data Variables:
Yes

Account Type

Function:
Specifies the type of account to give permission to read or edit a file or folder.
Accepted Values:
  • User - Lets you specify an e-mail address of a user in the Email Address or Domain Name field. This user has a role permission.
  • Group - Lets you specify an e-mail address of a Google group in the Email Address or Domain Name field. This group has a role permission.
  • Domain- Lets you specify the domain name for an e-mail address, for example xyz.com, in the Email Address or Domain Name field. The users from this domain have a role permission.
  • Anyone - Specifies that any users have a role permission. The anyone permission does not require the Email Address or Domain Name field.
Default Value:
None
Accepts Process Data Variables:
Yes

Email Address or Domain Name

Function:
Specifies an e-mail address of a user or Google group, or the domain name of an e-mail address to give a role.
Accepted Values:
  • A text string in email address format.
  • One line of text with no spaces.
Default Value:
None
Accepts Process Data Variables:
Yes

Store Output Permission ID In This Process Variable

Function:
Specifies a process data variable that stores the permission ID from Google Drive.
Accepted Values:
A process data variable that accepts an alphanumeric string with no spaces or special characters.
Default Value:
None
Accepts Process Data Variables:
Yes
Limitations:

Some information about third-party integrations is outside the scope of the AgilePoint NX Product Documentation. It is the responsibility of the vendors who create and maintain these technologies to provide this information. This includes specific business use cases and examples; explanations for third-party concepts; details about the data models and input and output data formats for third-party technologies; and various types of IDs, URL patterns, connection string formats, or other technical information that is specific to the third-party technologies. For more information, refer to Where Can I Find Information and Examples for Third-Party Integrations?