Grant Permission activity

An activity that sets permissions for a file or folder in Google Drive.

Configure the Grant Permission activity

To configure the Grant Permission activity, do the procedure in this topic.

Examples

(Example) How to Get the Access Token Credentials from Google Drive

Prerequisites

AgilePoint NX OnDemand (public cloud), or AgilePoint NX Private Cloud or AgilePoint NX OnPremises v7.0 Software Update 2 or higher.

Good to Know

To send an email notification, click Advanced > Email Notifications .
For more information, refer to Email Notifications screen (Process Activities).
In most text fields, you can use process data variables as an alternative to literal data values.
You can configure whether this activity waits for other activities before it runs.
For more information, refer to How Do I Configure an Activity to Wait for Other Incoming Activities?
This section shows the configuration settings on the configuration screens for this activity. Other configuration settings apply to system activities. For more information, refer to:
Some information about third-party integrations is outside the scope of the AgilePoint NX Product Documentation. It is the responsibility of the vendors who create and maintain these technologies to provide this information. This includes specific business use cases and examples; explanations for third-party concepts; details about the data models and input and output data formats for third-party technologies; and various types of IDs, URL patterns, connection string formats, or other technical information that is specific to the third-party technologies. For more information, refer to Where Can I Find Information and Examples for Third-Party Integrations?

How to Start

Open Process Builder.
For information about how to open this screen, refer to Process Builder.
In Process Builder, in the Activity Library, open the Google Drive tab.
On the Google Drive tab, drag the Grant Permission activity onto your process.

General Configuration

Specifies the basic settings for the Grant Permission activity.

Good to Know

Documentation for this screen is provided for completeness. The fields are mostly self-explanatory.

Fields

Field Name	Definition
Display Name	Function: Specifies the activity name that shows in your process. Accepted Values: One line of text that can have spaces. Default Value: None Accepts Process Data Variables: No Example: This is a common configuration field that is used in many examples. Refer to: Examples - Step-by-step use case examples, information about what types of examples are provided in the AgilePoint NX Product Documentation, and other resources where you can find more examples.
Description	Function: Specifies an optional text description for your activity. Accepted Values: More than one line of text. Default Value: None Accepts Process Data Variables: No

Field Name

Definition

Display Name

Function:

Specifies the activity name that shows in your process.

Accepted Values:

One line of text that can have spaces.

Default Value:

None

Accepts Process Data Variables:

Example:

This is a common configuration field that is used in many examples. Refer to:

Examples - Step-by-step use case examples, information about what types of examples are provided in the AgilePoint NX Product Documentation, and other resources where you can find more examples.

Description

Function:: Specifies an optional text description for your activity.
Accepted Values:: More than one line of text.
Default Value:: None
Accepts Process Data Variables:: No

Grant Permission Configuration

Specifies permission configuration for a file or folder in Google Drive.

Fields

Field Name	Definition
Google Workspace	Function: Specifies the access token that connects to your Google Workspace application. Accepted Values: A list of access tokens configured for your environment. Default Value: None Accepts Process Data Variables: No Example: Refer to: (Example) How to Get the Access Token Credentials from Google Drive
Create	Opens this Screen: Access Token for Google Workspace Function of this Screen: Configure an access token to connect to Google Workspace. Example: Refer to: (Example) How to Get the Access Token Credentials from Google Drive
File or Folder ID	Function: Specifies the ID of the file or folder from Google Drive to give permission to read or edit. The activity uses this file or folder ID when the process runs. Accepted Values: One line of text (a string) with no spaces. Default Value: None Accepts Process Data Variables: Yes Limitations: Some information about third-party integrations is outside the scope of the AgilePoint NX Product Documentation. It is the responsibility of the vendors who create and maintain these technologies to provide this information. This includes specific business use cases and examples; explanations for third-party concepts; details about the data models and input and output data formats for third-party technologies; and various types of IDs, URL patterns, connection string formats, or other technical information that is specific to the third-party technologies. For more information, refer to Where Can I Find Information and Examples for Third-Party Integrations?
Role	Function: Specifies a role determines what users can do with a file or folder in Google Drive. Accepted Values: Writer - Users can read or change the content of the file and the list of items in the folder. Reader - Users can only read the content of the file and the list of items in the folder. Default Value: None Accepts Process Data Variables: Yes
Account Type	Function: Specifies the type of account to give permission to read or edit a file or folder. Accepted Values: User - Lets you specify an e-mail address of a user in the Email Address or Domain Name field. This user has a role permission. Group - Lets you specify an e-mail address of a Google group in the Email Address or Domain Name field. This group has a role permission. Domain- Lets you specify the domain name for an e-mail address, for example xyz.com, in the Email Address or Domain Name field. The users from this domain have a role permission. Anyone - Specifies that any users have a role permission. The anyone permission does not require the Email Address or Domain Name field. Default Value: None Accepts Process Data Variables: Yes
Email Address or Domain Name	Function: Specifies an e-mail address of a user or Google group, or the domain name of an e-mail address to give a role. Accepted Values: One line of text (a string) in email address format. One line of text (a string) with no spaces. Default Value: None Accepts Process Data Variables: Yes
Store Output Permission ID In This Process Variable	Function: Specifies a process data variable that stores the permission ID from Google Drive. Accepted Values: A process data variable that accepts an alphanumeric string with no spaces or special characters. Default Value: None Accepts Process Data Variables: Yes Limitations: Some information about third-party integrations is outside the scope of the AgilePoint NX Product Documentation. It is the responsibility of the vendors who create and maintain these technologies to provide this information. This includes specific business use cases and examples; explanations for third-party concepts; details about the data models and input and output data formats for third-party technologies; and various types of IDs, URL patterns, connection string formats, or other technical information that is specific to the third-party technologies. For more information, refer to Where Can I Find Information and Examples for Third-Party Integrations?