Set Out Of Office activity

An activity that sends an automated e-mail reply in Microsoft Outlook.

Configure the Set Out Of Office activity

To configure the Set Out Of Office activity, do the procedure in this topic.

To send an e-mail notification, click Advanced > E-mail Notifications .
For more information, refer to Configure E-mail Notifications for Any Activity.
In most text fields, you can use process data variables as an alternative to literal data values.
You can configure whether this activity waits for other activities before it runs.
For more information, refer to How Do I Configure an Activity to Wait for Other Incoming Activities?
Some information about third-party integrations is outside the scope of the AgilePoint NX Product Documentation, and it is the responsibility of the vendors who create and maintain these technologies to provide this information. This includes specific business uses cases and examples; explanations for third-party concepts; details about the data models and input and output data formats for third-party technologies; and various types of IDs, URL patterns, connection string formats, and other technical information that is specific to the third-party technologies. For more information, refer to Where Can I Find Information and Examples for Third-Party Integrations?

On the Application Explorer screen, do one of these:
- Open a Process.
- Create a Process.
Do one of these:
- Add an activity:
  1. In the Process Builder, in the Activity Library, open the Exchange Server tab.
  2. On the Exchange Server tab, drag the Set Out Of Office activity onto your process.
- Change an activity:
  1. In your process, double-click your activity.

Specifies the basic settings for the Set Out Of Office activity.

Field Name	Definition
Display Name	Function: Specifies the activity name that shows in your process. Accepted Values: One line of text that can have spaces. Default Value: None Accepts Process Data Variables: No Example: This is a common configuration field that is used in many examples. Refer to: Examples - Step-by-step use case examples, information about what types of examples are provided in the AgilePoint NX Product Documentation, and other resources where you can find more examples.
Description	Function: Specifies an optional text description for your activity. Accepted Values: More than one line of text. Default Value: None Accepts Process Data Variables: No

Field Name

Definition

Display Name

Function:

Specifies the activity name that shows in your process.

Accepted Values:

One line of text that can have spaces.

Default Value:

None

Accepts Process Data Variables:

Example:

This is a common configuration field that is used in many examples. Refer to:

Examples - Step-by-step use case examples, information about what types of examples are provided in the AgilePoint NX Product Documentation, and other resources where you can find more examples.

Description

Specifies the configuration to set a response to people when you are out of office.

Field Name	Definition
Exchange Server	Function: Specifies the access token that connects to your Exchange Server. Accepted Values: A list of access tokens configured for your environment. Default Value: None Accepts Process Data Variables: No
Add Token	Opens this Screen: Access Token for Exchange Server Function of this Screen: Configure an access token to connect to Exchange Server.
Message for people inside same organization	Function: Specifies the content of the message to send an Out of Office reply for messages that are for people within your organization. Accepted Values: More than one line of text. Default Value: None
Message for people outside the organization	Function: Specifies the content of the message to send an Out of Office reply for messages that are for people outside your organization. Accepted Values: More than one line of text. Default Value: None
Start Date	Function: Specifies the start date and time of the appointment or event. Accepted Values: A valid date and time. A process data variable. You can use Process Data screen to specify a process data variable. Default Value: None Accepts Process Data Variables: Yes
End Date	Function: Specifies end date and time of the appointment or event. Accepted Values: A valid date and time. A process data variable. You can use Process Data screen to specify a process data variable. Default Value: None Accepts Process Data Variables: Yes