Update Task (Asana) activity

An activity that changes a task in Asana.

Configure the Update Task activity

Prerequisites

AgilePoint NX OnDemand (public cloud), or AgilePoint NX PrivateCloud or AgilePoint NX OnPremises v8.0 Software Update 2 or higher.

Good to Know

To send an email notification, click Advanced > Email Notifications .
For more information, refer to Email Notifications screen (Process Activities).
In most text fields, you can use process data variables as an alternative to literal data values.
You can configure whether this activity waits for other activities before it runs.
For more information, refer to How Do I Configure an Activity to Wait for Other Incoming Activities?
This section shows the configuration settings on the configuration screens for this activity. Other configuration settings apply to system activities. For more information, refer to:
Some information about third-party integrations is outside the scope of the AgilePoint NX Product Documentation. It is the responsibility of the vendors who create and maintain these technologies to provide this information. This includes specific business use cases and examples; explanations for third-party concepts; details about the data models and input and output data formats for third-party technologies; and various types of IDs, URL patterns, connection string formats, or other technical information that is specific to the third-party technologies. For more information, refer to Where Can I Find Information and Examples for Third-Party Integrations?

How to Start

Open Process Builder.
For information about how to open this screen, refer to Process Builder.
In Process Builder, in the Activity Library, open the Asana tab.
On the Asana tab, drag the Update Task activity onto your process.

General Configuration

Specifies the basic settings for the Update Task activity.

Good to Know

Documentation for this screen is provided for completeness. The fields are mostly self-explanatory.

Fields

Field Name	Definition
Display Name	Description: Specifies the activity name that shows in your process. Allowed Values: One line of text (a string). Accepted: Letters Numbers Spaces Default Value: None Accepts Variables: No Example: This is a common configuration field that is used in many examples. Refer to: Examples - Step-by-step use case examples, information about what types of examples are provided in the AgilePoint NX Product Documentation, and other resources where you can find more examples.
Description	Description: Specifies an optional text description for your activity. Allowed Values: More than one line of text. Default Value: None Accepts Variables: No

Field Name

Definition

Display Name

Description:

Specifies the activity name that shows in your process.

Allowed Values:

One line of text (a string).

Accepted:

Letters
Numbers
Spaces

Default Value:

None

Accepts Variables:

Example:

This is a common configuration field that is used in many examples. Refer to:

Examples - Step-by-step use case examples, information about what types of examples are provided in the AgilePoint NX Product Documentation, and other resources where you can find more examples.

Description

Description:: Specifies an optional text description for your activity.
Allowed Values:: More than one line of text.
Default Value:: None
Accepts Variables:: No

Update Task Configuration

Specifies the information to change a task in Asana.

Fields

Field Name	Definition
Asana	Description: Specifies the access token that connects to your Asana service. Allowed Values: A list of access tokens configured for your environment. Default Value: None
Create	Opens this Screen: Access Token for Asana Function of this Screen: Configure an access token to connect to Asana.
Workspace Name Or ID	Description: Specifies the name or ID of the workspace in which to change an Asana task. Allowed Values: A workspace name from the list. When you select the access token from the Asana field, this field shows the workspace names associated with the access token. An integer that represents a workspace ID. The workspace ID comes from Asana. Default Value: None Accepts Variables: Yes Limitations: Some information about third-party integrations is outside the scope of the AgilePoint NX Product Documentation. It is the responsibility of the vendors who create and maintain these technologies to provide this information. This includes specific business use cases and examples; explanations for third-party concepts; details about the data models and input and output data formats for third-party technologies; and various types of IDs, URL patterns, connection string formats, or other technical information that is specific to the third-party technologies. For more information, refer to Where Can I Find Information and Examples for Third-Party Integrations?
Project Name Or ID	Description: Specifies the name or ID of the project in which to change an Asana task. Allowed Values: A project name from the list. When you select the workspace name from the Workspace Name Or ID field, this field shows the project names associated with the workspace. An integer that represents a project ID. The project ID comes from Asana. Default Value: None Accepts Variables: Yes Limitations: Some information about third-party integrations is outside the scope of the AgilePoint NX Product Documentation. It is the responsibility of the vendors who create and maintain these technologies to provide this information. This includes specific business use cases and examples; explanations for third-party concepts; details about the data models and input and output data formats for third-party technologies; and various types of IDs, URL patterns, connection string formats, or other technical information that is specific to the third-party technologies. For more information, refer to Where Can I Find Information and Examples for Third-Party Integrations?
Task ID	Description: Specifies the ID of the Asana task to change. Allowed Values: An integer that represents an Asana task ID. The task ID comes from Asana. Default Value: None Accepts Variables: Yes Limitations: Some information about third-party integrations is outside the scope of the AgilePoint NX Product Documentation. It is the responsibility of the vendors who create and maintain these technologies to provide this information. This includes specific business use cases and examples; explanations for third-party concepts; details about the data models and input and output data formats for third-party technologies; and various types of IDs, URL patterns, connection string formats, or other technical information that is specific to the third-party technologies. For more information, refer to Where Can I Find Information and Examples for Third-Party Integrations?
Assignee Name Or ID	Description: Specifies the name or ID of the user to assign the Asana task. Allowed Values: An user name from the list. When you select the access token from the Asana field, this field shows the user names associated with the access token. An integer that represents an assignee ID. The assignee ID comes from Asana. Default Value: None Accepts Variables: Yes Limitations: Some information about third-party integrations is outside the scope of the AgilePoint NX Product Documentation. It is the responsibility of the vendors who create and maintain these technologies to provide this information. This includes specific business use cases and examples; explanations for third-party concepts; details about the data models and input and output data formats for third-party technologies; and various types of IDs, URL patterns, connection string formats, or other technical information that is specific to the third-party technologies. For more information, refer to Where Can I Find Information and Examples for Third-Party Integrations?
Start On	Description: Specifies the start date for the Asana task. Allowed Values: A date from the calendar. A date in this format: [mm/dd/yyyy] Default Value: None Accepts Variables: Yes
Due On	Description: Specifies the due date for the Asana task. Allowed Values: A date from the calendar. A date in this format: [mm/dd/yyyy] Default Value: None Accepts Variables: Yes
Configure Task Fields	Opens this Screen: Update Task Configuration > Configure Task Fields Function of this Screen: Configures the custom fields for the Asana task.
Plain Text Description / HTML Description	Description: Specifies the display format for the description of the Asana task. Allowed Values: Plain Text Description - Adds the description as plain text. HTML Description - Adds the description in HTML format. Default Value: Plain Text Description
Plain Text Description	Description: Specifies the description for the Asana task. To Open this Field: On the Create Task Configuration screen, select Plain Text Description. Allowed Values: More than one line of text. Format: Plain text Default Value: None Accepts Variables: Yes
HTML Description	Description: Specifies the description for the Asana task. To Open this Field: On the Create Task Configuration screen, select HTML Description. Allowed Values: More than one line of text. Format: HTML Default Value: None Accepts Variables: Yes

Update Task Configuration > Configure Task Fields

Configures the custom fields for the Asana task.

Fields

Field Name	Definition
Field Name	Description: Specifies a field to add to the Asana task in a key-value pair. Allowed Values: A field name from the list. When you select a project in the Project Name Or ID field, this field shows the custom fields associated with the project. One line of text (a string) that can have letters, numbers, spaces, and special characters The line of text represents a custom field name. If the custom field name entered in this field does not exist in your Asana environment, when this activity runs, the activity creates the custom field name and adds it to the Asana task. Default Value: None Accepts Variables: Yes Limitations: Some information about third-party integrations is outside the scope of the AgilePoint NX Product Documentation. It is the responsibility of the vendors who create and maintain these technologies to provide this information. This includes specific business use cases and examples; explanations for third-party concepts; details about the data models and input and output data formats for third-party technologies; and various types of IDs, URL patterns, connection string formats, or other technical information that is specific to the third-party technologies. For more information, refer to Where Can I Find Information and Examples for Third-Party Integrations?
Field Value	Description: Specifies the value for the field in a key-value pair. Allowed Values: A number or a text string that can contain spaces. Default Value: None Accepts Variables: Yes Limitations: Some information about third-party integrations is outside the scope of the AgilePoint NX Product Documentation. It is the responsibility of the vendors who create and maintain these technologies to provide this information. This includes specific business use cases and examples; explanations for third-party concepts; details about the data models and input and output data formats for third-party technologies; and various types of IDs, URL patterns, connection string formats, or other technical information that is specific to the third-party technologies. For more information, refer to Where Can I Find Information and Examples for Third-Party Integrations?
Add	Function: Adds a row for the Field Name and Field Value.
Delete	Function: Deletes the selected row.