Delete Files from SharePoint

To configure delete files from SharePoint, do the procedure in this topic.

Delete Files Configuration Screen



Good to Know

How to Start

  1. On the Application Explorer screen, do one of these:
  2. Do one of these:
    • Add an activity:
      1. In the Process Builder, go to the Activity Library, and open the SharePoint SharePoint icon tab.
      2. On the SharePoint SharePoint icon tab, drag the Delete Files Delete Files icon activity onto your process.
    • Change an activity:
      1. In your process, double-click your activity.
  3. Click Delete Files Configuration Delete Files Configuration icon.

Procedure

  1. To configure your settings for deleting your files, complete these fields as necessary.
    Field Name Definition

    SharePoint

    Function:
    Specifies the access token that connects to your SharePoint site.
    Accepted Values:
    A list of access tokens configured for your environment.
    Default Value:
    None
    Accepts Process Data Variables:
    No
    Example:
    Refer to:

    Add Token Add Token icon

    Opens this Screen:
    Access Token for SharePoint
    Function of this Screen:
    Configure an access token to connect to SharePoint.

    Site

    Function:
    Specifies the URL for your SharePoint site.
    Accepted Values:
    A valid SharePoint site URL.
    Default Value:
    None
    Accepts Process Data Variables:
    Yes
    Example:

    Library

    Function:
    Specifies the name for the new document library.
    Accepted Values:
    One line of text that can have spaces.
    Default Value:
    None
    Accepts Process Data Variables:
    Yes

    Folder

    Function:
    Specifies the name of your SharePoint folder.
    Accepted Values:
    The name of your SharePoint folder

    If the folder does not exist within the specified SharePoint list, the AgilePoint system creates it.

    Default Value:
    None
    Accepts Process Data Variables:
    Yes

    File Name/Filter

    Function:
    Specifies the file name or a set of files expressed with the filter expression to search within the specified source location.
    Accepted Values:
    • File Name - Specifies the name of the file in your storage source location.
    • Filter - Specifies a file name or a filter string that uses asterisks (*) as wildcards.
    Default Value:
    Filter
    Accepts Process Data Variables:
    Yes
    Example:
    These are some examples of filter expressions:
    • *.* - All files are searched.
    • *.txt - The files that have the .txt file extension are searched.
    • *.pdf - The files that have the .pdf file extension are searched.
    • MyFile.* - All files start with MyFile are searched.
    • *[part of file name]* - All files that contain the specified part of file name are searched.
    • *.xml - The files that have the .xml file extension are searched.
    • *.doc - The files that have the .doc file extension are searched.
    • MyFile.xml - Only the specific file MyFile.xml is searched.

    The filter action is done at the source location specified in the activity.

    File Not Found

    Function:
    Specifies what to do if the process does not find your files.
    Accepted Values:
    • Complete Activity - The task status changes to Complete, and the process continues.
    • Suspend Process - The process status changes to Suspended.
    Default Value:
    None
    Accepts Process Data Variables:
    No

    Recursive

    Function:
    Specifies if the activity's action — such as copy, upload, or delete — is recursive. In other words, it specifies if the activity does the action again in the subfolders of the target location
    Accepted Values:
    • Deselected - The activity does the action only on the files in the specified source folder. There is no effect on files in subfolders.
    • Selected - The activity does the action on the files in the specified source folder, as well as the files in the subfolders.
    Default Value:
    Deselected

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