Create an HTML-Based Approval Email Template

You can create an HTML-based email template for the Activity Entry Email that participants will use to approve a request.

To create an HTML-based email templates for approval:

  1. In the Email Templates Wizard, click the HTML code button (< >).
  2. In the email body, paste the following HTML code.
    <!DOCTYPE HTML PUBLIC "-//W3C//DTD HTML 4.0 Transitional//EN">
    <HTML><HEAD><TITLE></TITLE>
    <META http-equiv=Content-Type content="text/html; charset=utf-8">
    <META content="MSHTML 6.00.6001.18319" name=GENERATOR>
       </META></HEAD>
    <BODY bgColor=#ffffff>
    <STYLE type=text/css>
    <!--
    p.one
    {border-left-color:#397dd0;
    border-bottom-color:#397dd0;
    margin-left:50px;
    width:500px;
    border-top-style:solid;
    border-top-color:#397dd0;
    border-right-style:solid;
    border-left-style:solid;
    height:225px;
    border-right-color:#397dd0;
    border-bottom-style:solid}
    -->
    </STYLE>
    <P class=one style="WIDTH: 444px; 
       HEIGHT: 257px"><BR>
    <TABLE name="ApprovalInfo">
    <COLGROUP width=25></COLGROUP>
    <TBODY>
    <TR>
    <TD></TD>
    <TH><SPAN style="FONT-FAMILY: Arial Narrow">
       Approval Information:</SPAN></TH></TR>
    <TR>
    <TD></TD>
    <TD><SPAN style="FONT-FAMILY: Arial Narrow">
       <INPUT type=radio CHECKED 
       name={/pd:myFields/pd:Approved}> Approved</INPUT> 
       </SPAN></TD></TR>
    <TR>
    <TD></TD>
    <TD><SPAN style="FONT-FAMILY: Arial Narrow">
       <INPUT type=radio  name={/pd:myFields/pd:Approved}> 
       Rejected</SPAN></TD></TR>
    <TR>
    <TD></TD>
    <TD><SPAN style="FONT-FAMILY: Arial Narrow">Remarks: 
       </SPAN><INPUT 
    style="WIDTH: 250px" size=25 value="Test Remark" 
    name={/pd:myFields/pd:Remarks}></TD></TR>
    <TR>
    <TD></TD>
    <TD><SPAN style="FONT-FAMILY: Arial Narrow">Please 
       don't remove or edit the information below this line.
       </SPAN></TD></TR>
    <TR>
    <TD></TD>
    <TD><SPAN style="FONT-FAMILY: Arial Narrow">
    <HR>
    </SPAN></TD></TR>
    <TR>
    <TD></TD>
    <TD><SPAN style="FONT-FAMILY: Arial Narrow">
       TaskId: ${TaskID}</SPAN></TD>
    </TR>
    <TR></TR>
    <TR></TR>
    </TBODY>
    </TABLE></P></BODY></HTML>
  3. Modify the text of the email template as required.
  4. When you have finished modifying the email template, click OK.